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The conference administrator can also add and remove participants while the conference is in progress, and if it is being recorded then the recording can be stopped while the conference continues: useful if, for example, the recording was to cover a performance, presentation or discussion of a specific topic and the topic has now moved on.

A videoconference can include many venues but until now only a list of booked participants was displayed on the Conference Management pages. The upgrade means that live screen shots of participants are now shown instead, updating every 30 seconds (or shorter or longer if the user so decides). These screen shots are there throughout the conference, and are a visual aid for conference managers to see if a participant has arrived, if the codec is on, if there are any problems with one or more site’s video and so forth.

The Booking Service provides a web-based user interface for users to booking or launching a Janet videoconference. The interface also allows administrators to manage their videoconferences before they happen and live, while they are happening. There is also an online help facility to guide users through each step of using the service. This factsheet provides a summary of how to register for the new service, the three-step procedure for booking a conference and where to find further information.

Joining a Conference using Desktop Videoconferencing Desktop Videoconferencing guest participants will automatically receive an email with details of the conference (see sample email below). Within the email click the conference link Enter your email address in the form Click join videoconference to connect to the conference Sample email:You have been sent this email because Dr Lecturer has invited you to join a videoconference using your computer. Before the conference you will need: