Videoconference

A videoconference can include many venues but until now only a list of booked participants was displayed on the Conference Management pages. The upgrade means that live screen shots of participants are now shown instead, updating every 30 seconds (or shorter or longer if the user so decides). These screen shots are there throughout the conference, and are a visual aid for conference managers to see if a participant has arrived, if the codec is on, if there are any problems with one or more site’s video and so forth.

The Booking Service provides a web-based user interface for users to booking or launching a Janet videoconference. The interface also allows administrators to manage their videoconferences before they happen and live, while they are happening. There is also an online help facility to guide users through each step of using the service. This factsheet provides a summary of how to register for the new service, the three-step procedure for booking a conference and where to find further information.

The role of the chair or chairperson is considered vital to a successful video conference meeting. They may also be the facilitator at their own site. Planning Understand how the system works so that the participants can get the best out of it Liaise with the other facilitators to ensure that the meeting is well planned Arrive early Starting the meeting

Dressing for the Camera and CODEC Videoconferencing is a form of television so the guidelines for appearing on television are relevant. Because videoconferencing uses a reduced quality network link to keep costs down some other limitations are also introduced.